A modern office breakout area with a cherry blossom centrepiece, bar stools, and a collaborative work table.

Weightmans LLP invests in AV strategy to elevate engagement and efficiency.

Weightmans LLP invests in AV strategy to elevate engagement and efficiency.

Newcastle, UK

Location

Weightmans, Newcastle Office

Completion Date

June 2024

Project Duration

1 week

A modern office breakout area with a cherry blossom centrepiece, bar stools, and a collaborative work table.
A digital AV control panel and speaker on a wooden meeting table, designed for seamless audio and video conferencing.
A client testimonial quote about Byond Group’s IT and AV solutions, displayed in white text on a dark blue background.
A spacious corporate boardroom featuring a large AV display screen for presentations and hybrid meetings Newcastle
Three business professionals standing in front of a company sign, representing an AV technology partnership.
A modern office meeting room entrance with wooden doors, a digital access panel, and a cherry blossom centrepiece.
A customer testimonial quote about Byond Group’s AV solutions, displayed on a corporate blue background.
A sleek AV soundbar speaker mounted below a meeting room display for high-quality audio output.

Project Information.

Weightmans LLP

Weightmans LLP is a leading UK law firm offering legal services to both organisations and individuals. They recently undertook a major office upgrade, and we worked in partnership with them to design and install AV solutions that would help them to work more efficiently and support their team, while offering an outstanding experience for their clients.

The brief

Like so many companies throughout the UK and globally, when Covid hit, Weightmans found themselves having to switch overnight to a WFH model. Without enough time to plan and research properly, the AV solutions implemented were not necessarily the best ones for the business. The team found themselves having to switch in and out of platforms, while the various systems ‘bolted on’ were disjointed and not conducive to effective or efficient workflows.

Time lost to inefficiency will cost any business money, however it’s particularly costly within the law industry. As Chris Graham, Newcastle Office Head, put it “everything that we do should be geared towards freeing up the time of lawyers.”

A challenge for Weightmans was to modernise their AV estate, allowing technology to support rather than hinder their workflows. So, when it was time to upgrade the office and its facilities, the Weightmans management team were keen to ensure they had a much more efficient, streamlined, and multifunctional system in place, one that would:

Free up time and headspace so the team could spend more time focused on billable client work

Support their continued growth and expansion

Ensure that their hybrid working model was as efficient and effective as possible

Be easy to use with minimal training

Encourage more senior members of staff to adopt the new technology

Make it quick and easy to book and facilitate meetings

Provide an excellent experience when communicating with their clients


Support them in their mission to reduce Scope 1 and Scope 3 emissions by reducing unnecessary travel

Make the office environment a pleasure to be in, enhancing their reputation as employers and helping them to recruit and retain top employees

What we did

One of Weightmans’ key objectives when bringing us on board was to standardise meeting room types (huddle, small, medium, large, divisible) across all sites. After initial consultations with the management team concerning the overall video conferencing strategy for the organisation, we came up with solutions for 7 meeting rooms and a Social Space at their Newcastle site. Our Head of AV Collaboration, Mike Goddard, consulted with Greg Garnett, the Head of IT Infrastructure and Cyber Security, along with other key stakeholders to produce designs for each room type.

The AV installation coincided with a refurbishment of the Newcastle office. We collaborated with Weightmans’ Office Fit-Out Partner to ensure our program worked with theirs, then before deployment we conducted a site survey to assess site readiness for the new systems.

Weightmans were comfortable with their existing Poly estate but needed solutions that were appropriate for different room types. We were able to re-purpose some of their existing equipment and supplied new Poly video conferencing kit where required.

Once all designs and plans had been given the green light by stakeholders, our engineers then delivered a successful installation with minimal disruption for this busy office.

The results

One of the most important considerations for the team at Weightmans was ease of use. They wanted solutions that required minimal training that their team could easily get to grips with. Less time trying to figure out how to book meetings or get the tech to work means more time focused on supporting their own clients.

The solutions we provided have streamlined their working processes, encouraged more people to adopt the technology available to them, and have supported Weightmans’ ongoing mission to build a supportive, inclusive and positive culture that allows their people to thrive.

Environmental, Social, Governance (ESG) is also a key concern for Weightmans. As Greg explained, “ESG is at the forefront of everything we’re doing at the minute.” Over time, the new set up could help them to improve their sustainability credentials through more efficient use of software and equipment (less energy consumption) and less unnecessary travel.

The Feedback

“We have 9 different offices, and we needed a consistent approach for each one of them. You guys had a very strong understanding of what we needed right from the beginning, and you delivered a streamlined, consistent approach across the board. And you’d sometimes suggest things that were less expensive for us because you wanted to give us what we really needed not just what we asked for.”

A modern access control panel with a green-lit indicator, ensuring secure entry to office meeting rooms.
A digital touchscreen AV control panel placed on a meeting room table, enabling seamless audio-visual adjustments.
A high-tech security camera mounted on a meeting room wall, ensuring secure and private video conferencing.
A high-resolution wall-mounted AV display screen, optimised for meetings and presentations.
Liverpool Heart and Chest Hospital Staff

Byond Group installs first Medinbox Broadcast Systems in Liverpool Heart and Chest Hospital Cath Labs.

Medinbox broadcast systems - Liverpool Heart and Chest Hospital

Liverpool, UK

Location

Liverpool Heart and Chest Hospital

Completion Date

August 2021

Project Duration

1 month

Medinbox improves staff experience
Medinbox quote
Liverpool Heart and Chest Hospital Staff
A rack of Medinbox AV equipment, featuring colour-coded connectors for medical broadcasting technology.

Project Information.

Liverpool Heart and Chest Hospital

The LHCH Medical team recently chose to install the world-leading Medinbox live broadcast and recording system to showcase their skills worldwide in the field of Interventional Cardiology and Rhythm management.

The LHCH has seven Cardiac Catheter Laboratories (Cath Labs); three for coronary intervention, three for heart rhythm management and device implantation, and one is multifunctional. Byond had the task of completing installations in Electrophysiology and PCI labs, and both systems are now regularly used to broadcast live cases to international and UK audiences.

A collaboration from start to finish

This was a project that required great care and attention to detail throughout the process. We collaborated with the clinical teams, external building contractors, Cath Lab equipment suppliers, and hospital Estates and Information Technology departments to ensure that every requirement could be met. Both systems were delivered on time and on budget.

Medinbox provides first class medical education

“LHCH has a long-established track record of transmitting live cases nationally and internationally,” says Dr Nick Palmer. “We have previously relied heavily on excellent broadcast companies to provide AV capability. However, the design and development of our new Cath lab facility provided an opportunity for us to establish an in-house AV system funded by charitable funds.

During a robust tendering process to evaluate several systems, it rapidly became clear, from system information and reliable positive feedback from colleagues in other UK centres, that Medinbox offered the best solution to fit out two of our Cath labs.”

- Dr Nick Palmer, Consultant Cardiologist

"Medinbox and Byond Group have contributed to our global reputation as a centre of excellence"

“The technical support aspect of the offering was also a major factor in our decision. Since the installation of the system, we have been delighted with its functionality and the high level of support provided by the Byond tech team. We have delivered 5 live case transmissions to national and international conferences (e.g. India Live, CCST, India and CORE) and have run a regional CTO-PCI live case meeting (CTONow).

There are future plans to provide in-house teaching and education sessions, involving live demonstrations to various clinical groups. We also have strong links to partners such as Boston and Medtronic and plan to provide similar teaching with commercial and reputational benefits for the centre. Overall, the installation of the Medinbox system has significantly enhanced our reputation as a leading Cardiothoracic Centre in the UK.”

- Dr Nick Palmer, Consultant Cardiologist

A high-tech security camera mounted on the ceiling, designed for monitoring and AV integration.
InPost

Driving User Engagement and Adoption of Collaboration at InPost

Driving User Engagement and Adoption of Collaboration at InPost

Hemel Hempstead, UK

Project Information.

Situation/background

In 2020, InPost Ltd relocated their UK based head office to Hemel Hempstead from London. Moving into a sublet office with existing Digital signage screens and interactive panels installed in some of the meeting rooms although not deployed. InPost were keen to take this move as an opportunity to engage their team with the technology in place and yet to be deployed in other company locations. It was a high priority to ensure that communication is easy as well as slick in its application. A comprehensive user adoption and engagement programme was required for both their onsite and remote users, covering video conferencing solutions, MagicINFO digital signage as well as core office tools such as Microsoft 365, ZOOM and Google Suite.

Challenges

As InPost were inheriting existing network solutions and hardware they were looking for an organisation who would be able to do a full audit, assess current capabilities and make a recommendation based on these findings, identifying where existing equipment could still be utilized or built upon with new systems, and where new solutions were required. It was important to InPost that the organisation would be able to do the complete end to end process from discovery through to deployment, user adoption and ongoing support.

Solution

Armed with this insight, Pip’s team designed a user adoption programme that helped all users get the best out of the new AV system designed. They looked at the outcome InPost needed and looked specifically at how they could implement a solution that was best, from conception through to installation and life cycle support of their Audio-Visual systems. For InPost it was very important to still utilise any equipment that could still be used or updated to help them develop.

UBM office

Driving User Engagement and Adoption of Collaboration at UBM

Driving User Engagement and Adoption of Collaboration at UBM

London, UK

Project Information.

Situation/background

In 2015, global events and publishing group UBM moved its UK Head Office staff into a new building in London’s Blackfriars and a whole new world; seven stories of a dramatic glass and steel building, equipped with all the latest technology for collaborative working with minimised environmental impact. This was more than an office move. It was a business transformation that would change almost every aspect of how UBM’s 400 staff worked. In just one weekend, they’d swap their traditional office with insufficient meeting rooms, poorly equipped but always fully booked and a desk for everyone, for state-of-the-art agile working that gives them the freedom and autonomy to work where and how works best for them. No personal desk, instead book a workspace from the touch panels in the lobbies. And a whole array of meeting spaces packed with technology from round-the-table meeting rooms, more informal brainstorming and collaborative project room and multi-purpose break-out spaces. Spaces are booked online according to the number of participants and type of meeting and lighting, climate control and audio visual equipment all power-up automatically ready for use. Bringing such dramatic change to so many people was a major challenge. Our Operations Director Pip Leaver was lead user adoption and training consultant on the project. “Our brief was short and simple,” explains Pip, “to make sure staff had the confidence to explore and engage with the technology in the meeting spaces, including the room booking system, the room control and interactive collaborative meeting technology with video conferencing and digital white-boarding.” The user adoption process kicked off three months prior to the move with discovery to identify users, in terms of age, job functions and responsibilities and level of experience with technology.

Challenges

They wanted User adoption training as the last touch point. As they would rather have a trusted partner that costs a little bit more representing the brand.

Solution

Armed with this insight, Pip’s team designed a programme encompassing technology familiarisation, in-depth training and hearts-and-minds activities such as a competition to win a state-of-the-art smartphone that would help generate a buzz about the new technology and collaborative culture. UBM went from traditional office to state-of-the-art agile collaborative culture in one weekend. The programme mirrored the non-hierarchical approach of the new culture and its emphasis on choice and autonomy in the structure of the programme. All courses were held in the new offices and optional to mix ages, levels of seniority and job function. Sessions were highly interactive with staff learning actively – by doing, not listening. The results were clear on the first day explains Pip: “We’d engaged with around 95% of staff before the move, and seen the interest and engagement growing so we weren’t surprised to see almost every space occupied and the technology being used on day one, with people really exploring the different types of spaces and experimenting with the technology – and all with only a minor uplift in IT support calls. “UBM is an inspiring example of how to win the hearts and minds of your staff,” Pip adds, “when you move to a 21st century collaborative and agile workplace, focused on efficiency and productivity and on the people that use it.”

It Service Provider HQ

Large European IT Service Provider’s HQ (UK)

Large IT Service Provider HQ

Chippenham, UK

Location

Chippenham, UK

Completion Date

June 2021

Project Duration

3 months

It Service Provider HQ
User-centered corporate video conference space
User-centered corporate video conference space

Project Information.

Company Overview

The client, a successful IT supplier, have operated for over 30 years serving businesses and public sector organisations across the UK and Europe. Providing a full portfolio of IT hardware, software, solutions, and services and have a dedicated team of specialists to provide their customers with optimum solution design.

Business Requirements

Their new UK headquarters required the latest technology integrated throughout, cutting edge building management systems to conserve energy and sophisticated audio-visual systems in its many meeting and event spaces to promote hybrid, collaborative, and communication workspaces- across multiple sites and countries.

The Brief

The new HQ required a modern workplace for up to 200 employees but could also be utilised to showcase current and new clients the different AV solutions deployed for within their own environments. The client wanted to adapt their office spaces to meet the new hybrid working environment and allow their people and partners to meet easily using collaborative video solutions.

Analysis & optimization

We delivered hybrid, collaborative, communication workspaces as well as integrated leisure facilities; working with partners, we delivered for them:

• Large Town Hall/Cafeteria
• Hybrid Meeting Rooms Ranging from: Breakout Areas, Pods, Booths, Cabanas, & Boardrooms.
• Multi Zone Ambient Music system
• A Divisible Training Room Games Room

The Benefits

The new workspace has been designed to be an attractive environment with a homely feel that will make it more than just an office. With a games room, a high-tech customer experience centre, individual working pods, as well as multiple meeting rooms of varying size, quiet spaces and lounge areas, every aspect has been set up with modern collaboration in mind, and ease of use the integrated AV systems. Together, with the client, Kerr and Byond Group, the three entities created innovative and intuitive audio-visual systems that blended with the carefully crafted HQ environment.

User-centered corporate video conference space
User-centered corporate video conference space
Video Conference Collaboration | Byond Group

Mount Anvil (London, UK)

Mount Anvil

London, UK

Location

London, UK

Completion Date

February 2021

Project Duration

3 months

Corporate Collaboration Meeting and Presentation Space | Byond Group IT Support Services - IT Solutions
Corporate Collaboration Meeting and Presentation Space 02 Byond Group technology-solutions.
Corporate Collaboration Meeting and Presentation Space 03 Byond Group Microsoft Teams - Collaboration Tool

Project Information.

Company Overview

London property developer, Mount Anvil have built quality homes in London for 30 years, from new builds to converted heritage properties.

Business Requirements

Work with the client and appointed building contractor to provide a common audio-visual solution based on a simple and intuitive systems. This needed to be simple to use and understand, thus creating a standard approach to meeting room technology providing a reliable conferencing and presentation infrastructure which results in facilities that integrate well with the building decor to reinforce and communicate the client’s brand through product demonstrations.

The Brief

We were asked to deliver integrated AV solutions within each suite / "living room" to a high level aesthetic finish. The client also requested a discrete multi zone ambient music system. As well as a hybrid boardroom and meeting room with Microsoft Teams Rooms platform integration, compatible with room booking and room control panels.

Analysis & optimization

Minimal setup, configuration and minimalistic technology approach is taken within the spaces we worked in. We provided the client with:

• Small Meeting Room
• Large Board Room
• Multiple Suites / ‘Living Rooms’

The Benefits

The new workspace has been designed so the living rooms combines digital experiences, physical models and tactile product spaces designed to make a lasting impression on visitors. With a high-tech customer experience suite, as well as multiple meeting rooms of varying size, quiet spaces and lounge areas, every aspect has been set up with modern collaboration in mind, and ease of use the integrated AV systems.

Together, with the client and ourselves, we created several innovative and intuitive AV systems that blended with the carefully crafted HQ environment and décor.

Corporate Offices It Support | Byond Group
User-centered corporate video conference space
Corporate Education Spaces - Audio Visual Solutions

West Midlands Combined Authority (WMCA)

West Midlands Combined Authority (WMCA)

Birmingham, UK

Location

Birmingham, UK

Completion Date

September 2021

Project Duration

3 weeks

Corporate education space with audio visual technology | Byond Group
Corporate Education Spaces - Audio Visual Solutions

Project Information.

Company Overview

The WMCA is a combined authority for the West Midlands Metropolitan County Council, and includes eighteen local authorities and three Local Enterprise Partnerships (LEPs) working together.

Business Requirements

The council required an AV solution to cover their first floor space, including boardroom, multiple meeting rooms and council chamber. The design of the space was developed around key requirements for wireless presentation, delegate conferencing and flexible collaboration.

The Brief

Refresh all the meeting rooms to include a standard based system, allow ease of use irrespective of the room size or layout. All rooms based on the Microsoft Teams Rooms platform. New front of room UHD display and MTR certified peripherals throughout standardised and improve functionality of each of the spaces.

Analysis & optimization

We delivered hybrid, collaborative, communication workspaces as well as integrated leisure facilities; working with partners, we delivered for them:

• Small Meeting Rooms
• Large Board Room
• Large Divisible Meeting Room

The Benefits

Hybrid working blends the on-site and off-site approach to work, providing employees with flexibility regarding where they physically partake in their working duties. To accommodate hybrid working methods and ensure all team members have access to high-quality hybrid meeting technology. Upgraded the traditional meeting areas and replaced them with an easy co-working environment encouraging interdepartmental working while creating the opportunity for clients and visitors to work from the same space.